Administrative Assistant
Job Description
Posting Number
PG193596SPInternal Recruitment
NoWorking Title
Administrative AssistantAnticipated Hiring Range
$45,834 - $50,518Work Schedule
8:00 a.m. - 5:00 p.m., Monday - FridayJob Location
Raleigh, NCDepartment
Campus Operations & MaintenanceAbout the Department
North Carolina State University’s Facilities Division is a great place to work! Employees are afforded a professional and supportive environment that promotes a work-life balance and values their contributions to the overall mission of this prominent educational institution. Not only do employees experience clear expectations and set schedules, they enjoy a benefits package that prevails over many in the workforce, including a robust retirement program offering two options, tuition reimbursement and tuition waiver programs, and many community discounts that enhance living in the Raleigh area – click on link to review the entire benefits package: https://jobs.hr.ncsu.edu/benefits-and-perks/. NC State is the largest university in North Carolina and quite literally a city within the capital city of Raleigh.
The 900+ positions of the Facilities Division service the students and staff of the University’s teaching, research/administrative space and 2, 240 acres of infrastructure. The Facilities Division provides design and building services, maintenance, custodial, landscape, solid waste removal, utility, mail, and motor pool services 24 hours a day, 365 days a year. The goal is to deliver cost effective services to the University, ensure completed projects and maintenance that conform to codes and regulations, while minimizing University liabilities and disruptions caused by the maintenance, repair, building, and equipment modifications to the University.
The 900+ positions of the Facilities Division service the students and staff of the University’s teaching, research/administrative space and 2, 240 acres of infrastructure. The Facilities Division provides design and building services, maintenance, custodial, landscape, solid waste removal, utility, mail, and motor pool services 24 hours a day, 365 days a year. The goal is to deliver cost effective services to the University, ensure completed projects and maintenance that conform to codes and regulations, while minimizing University liabilities and disruptions caused by the maintenance, repair, building, and equipment modifications to the University.
Essential Job Duties
This position provides administrative support to the Assistant Vice Chancellor, the Energy Management Office, and the Central Engineering group within Campus Operations and Maintenance. The daily duties include serving as the area receptionist for central operations, coordinating travel arrangements, drafting and typing memorandums, creating spreadsheets, maintaining calendars and schedules, scheduling meetings, and maintaining critical records for the office. They are also the communication representative for Campus Operations & Maintenance.
The position also manages daily tasks and provides administrative support for the Facilities Division On-Call Program, serves as the Building Liaison duties and administering Key Access/Security programs, manages the Campus Flag Program, manages the Bell Tower Lighting program for the University, manages the Campus Operations & Maintenance cellphone and communications program, and manages the departmental equipment inventory program. As a representative of senior leadership within the Facilities Division, position must be able to carry themselves professionally and tactfully with a wide range of constituents.
The position also manages daily tasks and provides administrative support for the Facilities Division On-Call Program, serves as the Building Liaison duties and administering Key Access/Security programs, manages the Campus Flag Program, manages the Bell Tower Lighting program for the University, manages the Campus Operations & Maintenance cellphone and communications program, and manages the departmental equipment inventory program. As a representative of senior leadership within the Facilities Division, position must be able to carry themselves professionally and tactfully with a wide range of constituents.
Other Responsibilities
Other duties as assigned.
Minimum Experience/Education
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Other Required Qualifications
- Must be proficient in Microsoft Office and/or Google Suite; ability to learn new software programs
- Must have the ability to work independently and meet deadlines
- Organizational skills are a necessity
- Must possess excellent verbal and written communications including proper telephone and email etiquette
- Good interpersonal skills needed in working with staff/vendors/faculty
- Must be able to communicate verbally with supervisors and the general public and understand verbal and written instructions and other communications regarding work assignments and other matters
Preferred Qualifications
- Administrative/clerical experience in an office environment strongly preferred
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
10/09/2023Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
05/17/2024Notice to Applicants
Please make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase “see resume.”
Special Instructions
Please include your resume as an attachment.
Repost. This position is being reposted, previous applicants do not need to reapply.
Repost. This position is being reposted, previous applicants do not need to reapply.
Position Number
00101556Position Type
SHRAPosition Classification Band Title
Administrative Support SpecialistPosition Classification Band Level
AdvancedPosition Classification Salary Range
$ 34,602 - $ 58,870Salary Grade Equivalency
GN08Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
448001 - Bldg Maint & Oper-CentennialAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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