Job Description

Posting Number

Internal Recruitment

Working Title

Anticipated Hiring Range

Work Schedule

Job Location

Department

About the Department

Essential Job Duties

• Develop and manage various local, regional, and international continuing education programs and special events.
• Ensure compliance with regulations related to international speakers/guests, creating a welcoming and inclusive environment for all participants.
• Independently identify and address unique challenges related to annual meetings and conferences with multiple tracks and international attendees.

• Facilitate communication through various channels including email, listservs, and websites, maintaining administrative files and data systems.
• Lead and support conference staff and volunteers, fostering a collaborative and productive working environment.
• Provide direction and support to ensure seamless execution of events and programs.
• Manage speaker communication, collect program materials, and coordinate logistics to ensure smooth event execution.
• Negotiate contracts with vendors and venues, oversee event orders, room blocks, and financial reconciliation.

• Design and maintain web pages and registration portals that reflect our mission and services.
• Gather feedback from stakeholders to continually improve user experience and meet their evolving needs.

• Develop budgets, oversee revenue and expenses, and reconcile final financial data. .
• Monitor and reconcile budgets for continuing education programs, ensuring financial accuracy and compliance.

Other Responsibilities

• Serves as backup to the front desk receptionist.
• Occasional weekend or evening hours are required.
• Serve as a permanent member of the NCVC Executive Planning Committee and a permanent member of the CVM Open House Committee.
• Assist in the development of course/program topics.
• Other duties as assigned.

Minimum Experience/Education

Other Required Qualifications

• Prior experience in project planning for events which require extensive cooperation and coordination with public and private entities.
• Experience in a service-oriented environment.
• Current computer skills including proficiency with Microsoft Office products, e-mail, web browsers, presentation software, and spreadsheets, database or events management software; ability to learn new technologies.
• Attention to detail, time-management, and organizational skills; dependability
• Ability to work independently as well as part of a team.
• Excellent interpersonal skills and ability to establish and maintain effective work relationships.
• Very good written and oral communication skills; strong grammatical skills and ability to compose, edit, and proofread.
• Must be able to lift up to 30 pounds.

Preferred Qualifications

• Prior experience with web editing tools.
• Website development experience.
• Experience working in a service-oriented environment is strongly preferred.
• Experience training and recruiting volunteers.
• Interest in acquiring CMP certification requiring professional experience, educational experience, and successful completion of the CMP exam

Required License or Certification

Valid NC Driver's License required

Commercial Driver's License Required?

Job Open Date

Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)

Notice to Applicants

Special Instructions

Position Number

Position Type

Position Classification Band Title

Position Classification Band Level

Position Classification Salary Range

Salary Grade Equivalency

Alternate Option

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

Appointment

Mandatory Designation - Adverse Weather

Mandatory Designation - Emergency Events

Time Limited Position

Department Id

AA/EEO

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