Human Resource Associate

Hiring Department: Vice Chancellor for Research

Location: Chicago, IL USA

Requisition ID: 1023299

Posting Close Date: 2/19/24

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Description:

Position Summary:
The Human Resources Associate (HRA) provides support in functional areas of Human Resources to the Office of the Vice Chancellor for Research (OVCR), including but not limited to recruitment and employment, employee relations, compensation recommendations, communications and special projects. The HRA assists in the development and implementation of HR policies and procedures and their dissemination; prepares various reports; consistently applies and interprets organization policy; acts as a liaison with other departments and organizations; provides input in the review and evaluation of personnel as appropriate.

Duties & Responsibilities:

• Primarily responsible for all activities related to the search/interview/hiring process, including coordination of orientation and onboarding.

• Partner with hiring manager and/or unit manager to assist with the development of job descriptions, and the overall search, recruitment, and selection process for all employee classification (academic professional, civil service, extra help, student employees), including conducting reference checks, extending, and negotiating offers.

• Serves as a resource to search committees to provide guidance and information related to searches (recruitment/interviewing resources/tools) and communication relating to the progress and status of the search and selection process.

• Assist with managing the human resources life cycle for all employee classifications including recruitment, selection, on-boarding, appointment and payroll processing, performance reviews, leave reporting, retention and exit, and other HR related duties.

• Processes FMLA and SURS Disability requests.

• Collaborate with campus offices on all HR life cycle and employment processes, as needed, including leave of absence, employee/labor relations, employee accommodations, ensuring appropriate deadlines, policies, and guidelines are applied and followed; serves as a liaison between all Campus offices and OVCR employees.

• Serves as a resource to managers and employees, providing expertise and guidance on HR related matters, including university policies and procedures.

• Ensures compliance with federal and state regulations (Policy and Rules, Statute and Rules, SUCSS and the UIC Access/Equity Program) in all employment activities.

• Assist with logistical planning for HR hosted/sponsored orientation, onboarding, manager trainings, presentations, and meetings.

• Serve as liaison to the Office of International Services to coordinate visa and immigration processes for international hires, staff, students, and visiting scholars.

• Responsible for updates to the OVCR HR website and assists in HR communications.

• Perform other related duties and participate in special projects as assigned.

Qualifications:

Minimum Qualifications:

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation