Bezos Center Program Specialist
Job Description
Posting Number
PG194202SPInternal Recruitment
YesWorking Title
Bezos Center Program SpecialistAnticipated Hiring Range
Commensurate with education and experienceWork Schedule
Monday - Friday, 8am - 5pmJob Location
Raleigh, NCDepartment
Bezos Center in the College of EngineeringAbout the Department
The Bezos Center for Sustainable Protein at North Carolina State University is supported by a $30 million grant award from the Bezos Earth Fund. The Center comprises a dynamic, collaborative team of researchers, educators, practitioners, trainees, and staff led by Professor Rohan Sirwaiker, Co-Director & Chief Scientific Officer, and William Aimutis, Co-Director & Chief Operating Officer. Together with academic and industry partners, the Center will advance research, workforce development, and outreach related to the biomanufacturing of diverse types of sustainable proteins while serving as a global knowledge and networking hub.
Essential Job Duties
This is an internal posting for current NC State permanent and temporary employees, and candidates with RIF priority.
The Program Specialist performs a wide variety of complex administrative functions with specialized program support for the Bezos Center at North Carolina State University.
The Program Specialist performs a wide variety of complex administrative functions with specialized program support for the Bezos Center at North Carolina State University.
The Program Specialist ensures unit compliance with University rules, policies, and procedures as well as deadlines set by internal and external entities including the University and the College of Engineering. The position is the administrative liaison of the unit with other campus units and external clients.
Working with the Finance Manager, the Program Specialist will be responsible for managing the administrative, purchasing, travel and account management support activities for staff, students, and faculty for the Center. This position is responsible for disseminating information and responding to inquiries on the process and policies in an accurate, courteous, and timely manner, and providing exceptional service and support, and helping to resolve challenges as they arise.
Recurring and significant duties may include, but are not limited to:
- Compiling and regularly updating business and technical information related to the unit for internal and external use;
- Documenting and distributing meeting minutes and other important business memos;
- Planning, publicizing, coordinating, and evaluating Center meetings, special events and public relations activities;
- Communicating on behalf of the Center, Center leadership, and laboratories to both internal and external clients/offices via email, telephone, oral communication and other media;
- Initiating and maintaining analytics related to Center activities;
- Compiling and analyzing data for a variety of reports, grants, contracts and programs;
- Write and edit various proposals, reports, publications, speeches, and articles;
- Reviewing and continuously improving unit business practices, and;
- Managing membership activities and sponsored project accounts.
These duties require the Program Specialist to multitask efficiently and effectively, work well with students, staff, faculty, and administration, external clients and others, and work independently. Effective communications both orally and in writing are important skills to possess as this position will spend the majority of their time working with students, PI’s, and a variety of companies.
Other responsibilities may include:
- First point of contact for center personnel. Serve as Building liaison which includes notifying residents of ongoing building updates, scheduling and maintaining conference rooms, assigning keys and providing general office support.
- Process request for travelers (consists of employees and non-employees) by securing the appropriate travel authorization and funding approvals; arrange logistics and finalize payments. Prepare and initiate travel reimbursement(s).
Other Responsibilities
Other duties as assigned.
Minimum Experience/Education
Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Advanced skills with Microsoft Office, including Word, Excel, and PowerPoint (or similar software)
- Proficient with tools in Google Workspace and Zoom Workplace
- Excellent oral and written communication skills
- Excellent organizational and multitasking skills
- Ability to work independently and collaboratively with internal and external stakeholders
- Exceptional customer service skills
- Familiarity with event planning and coordination
- Experience in program support, administrative functions, or a similar role
Preferred Qualifications
- Professional experience developing and managing a program/project plan.
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
08/23/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
08/30/2024Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
Please attach cover letter, resume, and a separate document containing contact information for three professional references.
Position Number
00111017Position Type
SHRAPosition Classification Band Title
University Program SpecialistPosition Classification Band Level
JourneyPosition Classification Salary Range
$ 36,381 - $ 91,526Salary Grade Equivalency
GN11Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
140111 - Bezos CenterAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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