Job Description

Job Title

Job Description

• Coordinates necessary paperwork and electronic forms for all 1000+ hourly employee positions, which includes student employment, temporary on-call/temporary employment, and non-exempt staff.
• Maintains the RecSports employment records, including the hiring, separating, and promoting of all RecSports staff positions.
• Initiates separation procedures, updates RecSports hiring records, and manages removal from Student Employment Tool and Personnel Actions programs.
• Serves as the liaison between RecSports, Student Employment, and University Human Resources/Payroll with procedural changes and ensures the continuity of employee data.
• Initiates new non-student employee background checks and other needs in collaboration with University Human Resources and HireRight.
• Keeps an accurate inventory of employee uniforms; assists in distributing uniforms to new and promoted employees, including shirts, nametags, and other uniform items consistent with each new employee
• Serves as departmental backup for Ultratime bi-monthly departmental approval for all RecSports hourly employees.

• Receives visitors to the RecSports administrative offices, both in person or on the telephone; provides support via email when able, and helps answer/triage questions
• Assists in coordinating meetings and staff-facing events for the RecSports staff, including making room reservations, catering orders, and being on-site as necessary.
• Receives, documents, and distributes RecSports packages and mail.
• Keeps accurate inventory and secures replacement supplies for the RecSports administrative and satellite office locations.
• Processes departmental purchases in compliance with the University’s BuyND & Procurement Card procedures
• Coordinates RecSports cash/check deposits with FirstSource Bank and documents through the Financial Toolkit
• Reviews and process refunds through the University’s TouchNet and Freedom Pay systems.
• Assists with processing expense reports for both RecSports professionals.
• Documents and pays received departmental invoices.
• Ability to run errands on campus when necessary.
• Assists the Associate Director and Facility Operations Coordinators with managing the Faculty Locker Room in the Joyce Center, including processing payments for yearly dues, distributing locker information, securing swipe-card access for users, and running daily Fusion reports.
• Other duties as assigned.

• Participate as an integral member of a large, multifaceted Student Development team interacting daily with colleagues in the Office of Community Standards, Family Resource Center, Student Activities Office, University Bands, and student media groups.

Minimum Qualifications

• High school diploma or GED
• 1-2 years of related experience
• Excellent interpersonal skills, both written and verbal
• Demonstrate strong leadership, customer service, team building, and decision-making skills
• Basic computer proficiency, including Microsoft Office and Google Suite
• The successful candidate will also possess a commitment to the University’s Catholic, Holy Cross mission.

Preferred Qualifications

• Associates or Bachelors degree
• 2+ years of experience in office coordination for a large, diverse team
• Possess a current CPR, AED, and First Aid Instructor certification, or the ability to obtain one
• Experience with Notre Dame’s BuyND, Payroll, UltraTime, Procurement, Accounts Payable and TravelND systems preferred

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