Libock & Associates has an exciting opportunity for a dynamic, experienced, and self-motivated Administrative Assistant to join our growing team.

The ideal candidate will have at least three years of well-rounded experience in an administrative assistant or project coordination role; Candidates with professional services firm experience preferred. Successful candidates will be relationship oriented, efficient, critical thinkers with superior attention to detail, organizational and communication skills.

DESCRIPTION

• Perform clerical duties, including answering phone calls, responding to emails, and maintaining files and documents.
• Manage calendars and schedule appointments and meetings.
• Coordinate tax work papers and tax return assembly.
• Conducts thorough and accurate review of applicable paperwork.
• Handle confidential and sensitive information. 
• Responsible for overall document organization including scanning and storage.
• Process tax returns - paper and electronically.
• Submit electronic registrations/filings and track acceptances.
• Works well independently with limited supervision.
• Uses strategic thinking to complete multiple tasks.
• Support process improvements and improved working conditions.
• Willing to work other overtime to meet high volume demands.
• Work closely with the Tax Operations team to keep the Tax Dept and tax season running smoothly.
• Performs other work-related activities as assigned.

QUALIFICATIONS

• Must be able to effectively handle heavy volume of paperwork at one time.
• Ability to communicate both orally and in writing in a professional manner.
• Accuracy and the ability to handle responsibility with limited supervision.
• High standard of integrity.
• Demonstrates excellent organizational skills, attention to detail, time management, task oriented, good interpersonal skills. Patience, perseverance, and follow-through skills.
• Ability to handle conflict and difficult situations.
• Ability to prioritize and handle multiple demands successfully.
• Must be able to plan for and meet multiple deadlines.
• Ability to use all office equipment.
• Working knowledge of CCH Axcess and Workflow.
• Knowledge of advanced computer skills including Microsoft Word, Excel, Teams, Outlook, Adobe Pro and Google Suite applications.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Ability to Relocate:

• Fort Lee, NJ 07024: Relocate before starting work (Required)

Work Location: In person