Program Manager, Office of Special Events
Job Description
Position Number:
129479Title:
Program ManagerFunctional Title:
Program Manager, Office of Special EventsCategory Status:
33-Exempt RegularApplicant Search Category:
StaffUniversity Authorized FTE:
1.00Unit:
VPUR-People and EngagementCampus/College Information:
Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:
The Program Manager for the Office of Special Events plays an integral role in the planning and execution of over 100 events annually. This individual will execute event planning including: registration, scheduling, crafting and submitting Request for Proposal (RFP) to vendors, collecting, reviewing and negotiating contracts, arranging site visits, vendor correspondence, and menu/décor research and selection. The Program Manager will collaborate with other event managers to plan and execute events, as well as manage assigned events independently. This individual will be onsite for designated events, and correspond with alumni, donors, campus partners, and vendors as appropriate.
The Program Manager will independently conceptualize, plan and execute assigned University-wide high-level events for the President’s Office and University Relations. Duties include determining event objectives, managing event budgets, vendor selection and negotiation, programming, marketing collateral, on-site management, event follow up, and evaluation. The Program Manager will be responsible for registration site development and maintenance. Customer service responsibilities will include sending invitations, tracking RSVPs, answering the phone and responding to emails.
The Program Manager must have the availability to work evenings and weekends throughout the year, be able to travel up to 5% of the time, and be able to lift at least 40 lbs.
Benefits Summary
Top Benefits and Perks:Minimum Qualifications:
Education:
- Bachelor’s Degree.
Experience:
- A minimum of 3 years of full-time event experience.
Knowledge, Skills, and Abilities:
- Excellent interpersonal and organizational skills and the ability to work effectively with a wide range of constituencies in a diverse community are necessary.
- Exceptional attention to detail and superior customer service skills.
- Experience in meeting tight deadlines, juggling multiple responsibilities, and initiating and maintaining professional relationships.
- Ability to maintain confidentiality.
- Strong organizational skills.
- Must be able to work independently and in a team environment.
- Proficient in Microsoft Office.
Preferences:
Preferences:
- Familiarity with Advance or similar database skills.
- Familiarity with event management or registration software.
- Experience in nonprofit/higher education environments.
- Experience working with or supervising volunteers.
Additional Information:
The University offers a comprehensive benefits package, including generous paid time off; Tuition Remission; Health, Dental, Vision and Prescription coverage; Retirement benefits; Family Care; and more.
Candidates must be able to provide proof of eligibility to work in the USA. No Visa sponsorship is offered for this position.
The salary range is mid $60,000s to high $70,000s.
Job Risks
Not Applicable to This PositionPhysical Demands
Must be able to stand and walk for long periods of time during events. Must be able to lift up to 25 pounds at times. Must be able to work a variety of hours in order to accommodate events.
Position may require the individual to travel 5% of the time.
Posting Date:
05/28/2024Open Until Filled
YesBest Consideration Date
06/18/2024Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
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