Accounts Manager
Job Description
SUMMARY:
Under the direction of supervision, as the Accounts Manager is responsible for daily administration of the College’s accounts receivable and third-party billing systems and the accuracy of charges, credits, payments, collections, and refunds entered into the accounting system. The Accounting Manager/Bursar supervises the release of refunds of student financial aid to students in compliance with college, federal and state laws and regulations. The Accounts Manager administers and coordinates various reconciliations (residence hall deposit account, payroll account, and voucher account, etc.) and administers the Colleague system to allow accurate processing and posting of revenue to the general ledger. The Accounts Manager is responsible for assuring excellent customer service is provided students, parents, employees and non-college customers with questions and concerns. The Accounts Manager oversees the Student Accounts Receivable Technician and the Accounts Receivable Technician. The nature of the duties is such that care must be exercised so that all work performed is as accurate and error-free as possible.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
ESSENTIAL DUTIES AND RESPONSIBILITIES:
This listing of essential duties and responsibilities is meant to be representative, not exhaustive. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
COLLECTIONS – 30%
1. Monitor billing and accounts receivable through reporting. Some reports may include: Accounts Receivable Aging, Customer/ Student balances, and Collections.
2. Collects debts owed to the College by coordinating with college personnel on past due accounts and prepares final notices; turns selected bad debt accounts over to an outside Agency for further collection action; receives payments and reconciles outstanding accounts; processes monthly invoices for payment; coordinates the annual bad debt extinguishment process; maintains collection databases and files.
3. Reviews delinquent balances to determine uncollectible receivables for write-off.
4. Reports annually on the bad debt to be written off and the projected bad debt.
STUDENT ACCOUNTS RECEIVABLE & ACCOUNTS RECEIVABLE – 30%
- Manages the daily operations and staffing of the Student Accounts office.
- Ensures the accurate and timely billing of all student charges, collection of current and delinquent receivables, and accurate posting of payments.
- Assists students and their families with inquiries related to their accounts and payments.
- Coordinates billing activities with the Registrar, Financial Aid, Admission, Housing, and Food Services.
- Develops, monitors, and evaluates cashiering procedures.
- Supervises on-line cashiering and record-keeping functions to collect student and non-student fees, fines, and miscellaneous transactions. Maintains daily transaction reports and deposit logs.
SUPERVISION – 20%
1. Supervision of Student Accounts Receivable Technician & Accounts Receivable Technician, including interviewing, recommending for hiring, training, mentoring, and offering guidance on daily operations and other disciplinary actions.
2. Ensures efficient and professional interactions with students, families, faculty and staff.
IRS & REGULATORY REPORTING – 10%
1. Works in conjunction with the Student Accounts Receivable Technician, to produce and answer questions regarding1098-Ts for students. Submits the 1098-T tax file to appropriate agencies by appropriate Federal deadlines.
2. Handles all tax agency notices related to the 1098-T filing.
3. Ensures compliance with College, State and Federal regulations including compliance with PCI DSS (Payment Card Industry Data Security Standard) in safeguarding sensitive cardholder data and compliance with the GLBA (Gramm-Leach-Bliley Act) in safeguarding sensitive data.
4. Ensures compliance with Department of Education regulations for payments and refunds.
5. Manages and keeps secure the college’s petty cash funds and oversees cash management of federal financial aid.
3. Ensures compliance with College, State and Federal regulations including compliance with PCI DSS (Payment Card Industry Data Security Standard) in safeguarding sensitive cardholder data and compliance with the GLBA (Gramm-Leach-Bliley Act) in safeguarding sensitive data.
4. Ensures compliance with Department of Education regulations for payments and refunds.
5. Manages and keeps secure the college’s petty cash funds and oversees cash management of federal financial aid.
OTHER – 10%
1. Supports the reconciliation of the voucher and payroll bank accounts. Researches, analyzes, and identifies discrepancies in the bank accounts and various general ledger accounts monthly.
2. Assists with monthly close and annual audit. Calculates allowances for bad debt for student receivables and loan receivables.
3. Manages and ensures completion of various monthly and annual reconciliations related to AR.
OTHER DUTIES AND RESPONSIBILITIES:
The listing of other duties and responsibilities is meant to be representative, not exhaustive
- Serves as back-up to other Business Office staff members such as accounts receivable and cashier personnel; provides advice and assistance as necessary.
- Safeguards institutional physical resources by caring properly for assets assigned to the workstation and by prohibiting unauthorized use. Maintains safe working conditions and practices at all times.
· Performs other related duties as required.
MINIMUM QUALIFICATIONS
- A Bachelor’s degree in accounting or a related business field
- The ability to understand, interpret, and apply accounting standards, principles and procedures is required. An understanding of computers and their functions in accounting is required. Supervisory skills are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
- Must be bondable
- Valid Driver’s License and ability to be insured by the College’s insurance provider
n/a
Unofficial transcripts are accepted for application purposes. Official transcripts are required as a condition of employment.
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