Are you a highly organized professional with a passion for supporting top executives? Do you excel in fast-paced environments and thrive on being the right hand to a dynamic leader? If so, we invite you to apply for our Executive Coordinator position supporting the Chief Operating Officer (COO). Be at the heart of our operations, playing a crucial role in enabling the COO to drive organizational success. Join a team that values collaboration, innovation, and excellence, and be part of a company that is shaping the future of our industry!

ABOUT US:

Scripps Research is a nonprofit biomedical institute ranked as one of the most influential in the world for its impact on innovation. We are celebrating our 100-year legacy in 2024. This significant milestone marks a century of seminal discoveries in immunology, infectious diseases (such as COVID-19, flu, HIV), neuroscience, heart disease, cancer, and more. Located in La Jolla, California, the institute houses six research departments, multiple Nobel laureates, a top-ranked graduate school and a leading postdoctoral training program. We work hand-in-hand with researchers of the Scripps Research Translational Institute and Calibr to merge foundational studies in biology, chemistry and computer science with translational science to produce pioneering drugs and advances in digital and precision medicine. Together, we cultivate new scientific leaders and expand the frontiers of knowledge to deliver medical breakthroughs impacting human health around the globe. If you have a passion for making a difference, this could be your opportunity to join our transformative team.

Celebrating a Century: https://100.scripps.edu/

POSITION TITLE: Executive Coordinator

POSITION SUMMARY:

We are seeking a highly organized and proactive Executive Coordinator to support the Chief Operating Officer at Scripps Research. This role is an opportunity to gain invaluable experience and a strong foundation within our organization, serving as a jumping-off point to advance your career in the life sciences. The ideal candidate will be a detail-oriented professional with excellent communication skills and the ability to effectively manage a wide range of administrative and executive support tasks. This role is crucial for maintaining operational efficiency, enabling the COO to focus on strategic initiatives and key responsibilities.

RESPONSIBILITIES AND DUTIES:

Operational Support

• Oversee the day-to-day operations of the COO's office, ensuring a professional and efficient working environment.
• Proactively identify and address issues that may impact the COO's effectiveness and provide solutions and recommendations to boost operational efficiency.
• Provide administrative support to the COO, including managing calendars and scheduling meetings.
• Prepare, edit, and refine reports, presentations, and other documents as required.
• Handle and prioritize incoming communications, ensuring prompt and effective responses
• Build and maintain strong relationships with internal and external stakeholders, ensuring seamless communication on behalf of the COO.

Meeting Coordination

• Organize and coordinate internally and externally facing meetings, conferences, and events, managing logistics, agendas, materials, and minutes.
• Ensure the COO is well-prepared, with all necessary information and documents.

Project Management and Strategic Initiatives

• Conduct research and gather information to support the COO's strategic planning and decision-making.
• Assist in planning and executing special projects and initiatives led by the COO.
• Monitor and report on the progress of key initiatives and provide regular updates to ensure alignment with strategic goals.
• Details of established essential functions for this position will be addressed/discussed during the interview process.

REQUIREMENTS:

• Bachelor's degree in business administration, communications, or a related field preferred.
• 2+ years of proven experience in a role that demonstrates strong organizational and administrative skills, with a preference for experience supporting senior executives in a large organization.
• Exceptional organizational and time management skills, with the ability to manage multiple tasks and priorities.
• Strong written and verbal communication skills, with attention to detail and accuracy.
• Adaptable to changing priorities while maintaining a high level of productivity.
• Discretion and professionalism in managing sensitive and confidential information.
• Ability to work independently and collaboratively, demonstrating a proactive and flexible approach to work.
• Strong problem-solving skills and the ability to anticipate needs and take initiative.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Slides, and Forms) required.
• This is an on-campus position requiring 4 days per week working onsite from our La Jolla campus, with flexibility to work 1 day per week remotely from home.

COMPENSATON:

The expected hiring range for this position is $80,700 to $91,600/annually, commensurate with experience. Consideration will be given to experience that exceeds the listed requirements.

COMPREHENSIVE BENEFITS INCLUDE:

• Employer Contributed Retirement Plan - Depending on eligibility, employees receive an employer contributed retirement plan (no employee contribution required) and the option to contribute to a 403(b) (which is similar to a 401(k) using your own pre or post-tax dollars)
• Full Suite of Health and Welfare plans including three medical plan options (including an HSA available option), dental, vision, life insurance, disability, EAP and more
• Access to Flexible Spending Accounts (Medical/Dependent Care)
• Competitive vacation and sick leave policies
• Free, on-site parking

The above statements describe the level of work performed and expected in general terms. The statements are not intended to list all the responsibilities, duties and/or skills required of employees so classified, and the content herein is subject to change due to the business needs of Scripps Research, with or without notice. Furthermore, nothing in this job description shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of Scripps Research staff.

EEO Statement:

The Scripps Research Institute is an Equal Opportunity Employer. We promote diversity of thought, culture, and background in the fields of science. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status. Underrepresented individuals are encouraged to apply.