Budget and Scheduling Associate
Job Description
Posting Number
PG194083SPInternal Recruitment
NoWorking Title
Budget and Scheduling AssociateAnticipated Hiring Range
$44,000 - 48,000 (commensurate with experience)Work Schedule
Monday-Friday; 8:30-5pm, schedule may offer some remote work days after training period.Job Location
Raleigh, NCDepartment
Department of Performing Arts and TechnologyAbout the Department
The Division of Academic & Student Affairs (DASA) is where students discover connections and community. It is where students live, where they gather, where they improve themselves, each other, and their university. DASA is where students seek guidance and support, both in and outside of the classroom. The division serves all students at NC State through three integrated components: academic affairs, student affairs, and University College.
The Division of Academic and Student Affairs is the place to work for values-driven faculty and staff who are passionate about promoting the success of the whole student.
NC State was named a great place to work in the 2022 Forbes annual survey as the best large employer in North Carolina. The Division of Academic and Student Affairs is the place to work for faculty and staff who are passionate about promoting the success of the whole student.
Performing Arts and Technology
The Department of Performing Arts and Technology is part of University College. The mission of the Department of Performing Arts and Technology is to provide an accessible and inclusive environment where all NC State students have opportunities to develop skills and knowledge, which prepares them for a lifetime of arts engagement and a variety of careers. We cultivate this environment through excellence in teaching, performance, service, outreach, and creative and scholarly work in arts entrepreneurship, dance, music, and music technology.
Performing Arts and Technology
The Department of Performing Arts and Technology is part of University College. The mission of the Department of Performing Arts and Technology is to provide an accessible and inclusive environment where all NC State students have opportunities to develop skills and knowledge, which prepares them for a lifetime of arts engagement and a variety of careers. We cultivate this environment through excellence in teaching, performance, service, outreach, and creative and scholarly work in arts entrepreneurship, dance, music, and music technology.
The Department of Performing Arts and Technology offers a variety of technique, ensemble, and lecture courses. The Department has a new major in Music Technology and also provides academic minors in Dance Studies, Dance Performance and Choreography, Music Studies, Music Performance, and Arts Entrepreneurship. More information about the department can be found at https://performingartstech.dasa.ncsu.edu/
Essential Job Duties
The Department of Performing Arts and Technology, a part of University College and the Division of Academic and Student Affairs, seeks a Budget and Scheduling Associate to serve as a member of its staff team. In recent years the department has significantly expanded its offerings while simultaneously growing an increasingly engaged alumni and donor base and it has been recently renamed to reflect a merger of dance and music faculty and programs. The successful applicant will join the department at an exciting time as it looks to launch a new music technology degree program and continue to grow its offerings for students.
The Budget & Scheduling Associate position will:
- Provide guidance and support to the Department Head (DH) on department finances including reporting, allowable spending, endowment income, scholarship disbursement, and any other budget-related tasks;
- Maintain and track all budget expenditures;
- Provide oversight of account reconciliations for all departmental accounts and purchase cards;
- Consult with the DH on budget expenditures for annual and long-range strategic budgetary planning;
- Make recommendations for procedures based on the annual assessment of the process;
- Execute faculty appointment letters and guest and vendor contracts;
- Enter and update (as needed) the teaching schedule for the department in accordance with University timelines;
- Act as a liaison with Registration and Records & DASA Human Resources, preparing accurate requests and materials for submission.
Other Responsibilities
Other duties as assigned by the supervisor.
Minimum Experience/Education
Bachelor’s degree; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Proficiency in Excel and/or other database management software;
- Proficiency with standard office software, including Microsoft Word, Microsoft Excel, and Adobe Acrobat; and adaptability to the ever-changing technology within the University;
- Experience with contracts and other external funding, as well as proficiency in the use of databases;
- Good verbal and written communication skills;
- Strong organizational and analytical skills;
- Self-starter with the willingness to take initiative to perform responsibilities independently.
Preferred Qualifications
- Documented budget management experience;
- Experience w/Google Drive (including Google Sheets, Mail, and Calendar) and PeopleSoft.
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
06/27/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
07/04/2024Notice to Applicants
Please make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase “see resume.”
Special Instructions
Please include resume, cover letter and contact information for three professional references.
Position Number
00041234Position Type
SHRAPosition Classification Band Title
University Program AssociatePosition Classification Band Level
JourneyPosition Classification Salary Range
$ 35,589 - $ 64,499Salary Grade Equivalency
GN07Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
248401 - Performing Arts and TechnologyAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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