PT SECRETARY-FINANCIAL AID (Pool)
Job Description
Job Title- PT SECRETARY-FINANCIAL AID (Pool)
Position Status- Part Time
Classification Title- Part-Time Clerk-Level IV-Up to 19 hpw
Work Location- Main Campus-3600 N. Garfield, Midland, TX
Job Summary- This position will provide administrative support for the Financial Aid office. This position will interact with students and the general public by providing information and directions as needed. Duties include ordering office supplies, gathering timesheets, and clerical and receptionist duties.
Required Qualifications
- High School diploma or equivalent
- Excellent communication and interpersonal skills
- Excellent customer service and strong organizational skills
- Computer literacy to include experience working with Microsoft Office software
- Knowledge of general office equipment, including copier, fax machine, and multi-line telephone
Preferred Qualifications
- Prior clerical and general office experience, preferably at a school district or institution of higher education
- Data entry experience
- Experience working with budgets; strong bookkeeping skills
- Experience with imaging software and indexing documents
Essential Functions
- Maintain personnel documents, payroll activities, timesheets, and transmittals
- Order supplies and equipment, which includes preparing purchase orders, invoicing, and record keeping, as well as maintaining office equipment, inventory, and supplies
- Maintain department fixed assets
- Prepare help desk tickets for the department
- Maintains and monitors budget spreadsheet
- Responsible for all Financial Aid staff travel arrangements (i.e., hotel and travel reservations)
- Responsible for collection of travelers’ receipts to include proper reconciliation with purchasing
- Prepare requisitions for the department
- Collect weekly leave sheets, verify data, copy and submit to the Director
- Maintain departmental calendar
- Prepare payment authorization requisition for outside scholarship return of funds
- Prepare FedEx labels and envelopes for overnight mailings
- Other duties as assigned
Physical Demands
- Must be able to remain in a stationary position 50% of the time
- Must be able to sit or stand for long periods of time
- The person in this position needs to move to other locations on campus occasionally
- Repetitive use of a keyboard at a workstation
- Use of manual dexterity
- The person in this position frequently communicates with others; must be able to exchange accurate information
- Frequently moves equipment or paperwork weighing up to 20 pounds
- Duties indoors and some outdoors
- Office environment
Security Sensitivity- All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.
Min Salary- $12.00 per hour
Max Salary- $12.00 per hour
Posting Number- P01287S2016
Open Date- 09/20/2024
Position Available- Immediately
Special Instructions to Applicants
Please note: You are applying for an applicant pool position. Application status may be obtained from the hiring supervisor. Please call (432) 685-4532 for additional details.
EEO Statement
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