Senior Fiscal Assistant
Job Description
Posting Number
PG194240SPInternal Recruitment
NoWorking Title
Senior Fiscal AssistantAnticipated Hiring Range
$55,000 - $58,500Work Schedule
Monday through Friday, 8 am to 5 pm (this position may be eligible for a flexible work arrangement including hybrid remote work).Job Location
Raleigh, NCDepartment
Office of Contracts and GrantsAbout the Department
The Office of Contracts and Grants oversees post-award administration for NC State University. Contracts and Grants staff supports department and college Research Administrators, faculty, and staff by managing the cornerstones of Post-Award Administration including: project ID setup, deposits, invoicing, letter of credit draws, accounts receivable, financial reports to sponsors, new award/attribute review, audit coordination, prior approval request approvals, regulatory checklists, effort reporting, and general compliance oversight.
Essential Job Duties
The Senior Fiscal Assistant will provide essential support for research and educational projects while leading a group of dedicated Fiscal Assistants. As the senior fiscal assistant, you’ll take on two key roles:
- Team Lead: Oversee and guide Fiscal Assistants in their daily tasks and training, ensuring accuracy, efficiency, and compliance with policies and procedures.
- Fiscal Operations: Perform core duties that support the accurate management of project funds in the Office of Contracts & Grants.
Key Responsibilities include but are not limited to:
- Lead the Fiscal Assistants team, providing training and task oversight.
- Review project agreements and financial arrangements to establish budget guidelines.
- Assist Accounts Receivable with cash management and reconciliation.
- Process financial transactions and maintain accurate project financial records.
- Ensure adherence to file retention requirements from project setup to completion.
- Support the Facilities and Administration Cost Proposal process.
If you’re detail-oriented and thrive in a collaborative environment, apply today to contribute to meaningful research and educational initiatives!
Other Responsibilities
Senior Fiscal Assistant also supports general office functions, which include but are not limited to:
- Answering the main office line
- Responding to customers’ inquiries and requests
- Ordering and processing supplies
- Sorting and distributing mail
- Organizing, boxing and relocating files for storage
- Ensuring confidential files remain confidential from set-up thru destruction
Minimum Experience/Education
High School Diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.
Other Required Qualifications
- Proven ability to analyze data and communicate findings clearly to broad audiences, both verbally and in writing.
- Experience utilizing MS Word, Excel, Access and other software in a business setting.
- Commitment to providing excellent customer service, with a customer-centric approach
- Ability to lift and move boxes and up to 35 pounds, with or without reasonable accommodation
Preferred Qualifications
- Familiarity with basic accounting principles; for example general ledger, journal entries, accounts receivable and accounts payable.
- Previous experience in the administration of sponsored awards.
- Experience with PeopleSoft Financial Systems
- Knowledge of the University and State financial processes.
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
09/24/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
09/30/2024Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
Please include a resume, cover letter and contact information for three professional references. One of which should be a current or most recent supervisor.
Position Number
00062410Position Type
SHRAPosition Classification Band Title
Accounting TechnicianPosition Classification Band Level
AdvancedPosition Classification Salary Range
$ 33,540 - $ 63,478Salary Grade Equivalency
GN09Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
498001 - Office of Contracts and GrantsAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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