Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Assistant Director of Human Resources

Pratt School of Engineering is seeking a process driven and innovative Assistant Director of Human Resources to join our talented team. This is an exciting opportunity to effect major change, as we develop and implement initiatives in all areas of the employment life cycle in partnership with colleagues across the school and university.

Preferred Qualifications

Preference granted to candidates with four to six years of experience of an increasingly complex nature in human resources, learning and organizational development and project management.

The ideal candidate will possess demonstrated success in the following areas:

This position is hybrid-eligible. The position is partially remote, and the employee must reside in a Duke University-approved state.

Human Resource Project Management and Employee Engagement (40%)

• Bearing a continuous improvement mindset, you will identify gaps and facilitate the effective integration of human resources and payroll information systems into work processes to create efficiencies and decrease administrative burden. You will independently lead and manage human resource projects in alignment with Schoolwide strategic plans steering timelines, cost, and efficiency. Plan and schedule project timelines and milestones. Develop and deliver progress reports, proposals, required documentation, and presentations. Build, develop, and grow relationships vital to the success of the project.

• You will identify, document, and implement targeted best practices in fostering a positive and engaging work culture that is nimble and responsive to the needs of Pratt community. You will conduct research, create reports, and develop data dashboards reflecting human resource trends to drive decision making.

• You will assist with development and maintenance of procedures, guidance documents, checklists, and user-friendly tools. Maintain detailed working knowledge of Duke policies and procedures affecting payroll, employment, classification, salary administration, employee relations and other HR disciplines. You will have opportunities to engage your creative side as you collaborate with Pratt Communications to build out and maintain the Pratt Careers website, a knowledge and document repository for the Pratt Intranet, Pratt HR Newsletter and social media. In addition,

• You will build community across Pratt HR teams throughout the school in the form of mentoring and managing the Pratt HR Teams Channel. Coordinate logistics for the monthly Pratt Human Resource Meetings including managing the agenda and sourcing both topics and guest speakers. In absence of Director of Human Resources and Faculty Affairs, attend University and Provost Area HR meetings. You will also triage the Pratt Human Resources email account and maintain the shared professional development accounts. Maintain annual calendars for job tasks and human resources events.

Pratt Learning and Organizational Development (30%)

• In this role, you will have an opportunity to build and manage a new school wide learning and organizational development program, coordinating and implementing a variety of professional development courses and services designed to promote the career growth of Pratt employees. You will use assessment methods to identify and address development needs and consult with departments and units to address them using new or existing resources.

• You will develop and implement procedures for the Pratt HR Professional Development Program, coordinating, designing and facilitating structured learning experiences ensuring quality and consistency. This may include tasks such as pre or post-assessments, curriculum development, course evaluation, delivery coordination, documentation of training, data, and expense management.

• You will also coordinate the Pratt Mentoring Programs, tracking mentoring arrangements, documentation, and expenses. Organize university award submissions and development opportunities with Pratt leadership.

Schoolwide Administrative Tasks (30%)

• You will lead compliance by tracking responses on central office and schoolwide requests such as annual evaluations, effort certifications, reports, etc., driving communications to ensure deadlines are met. Liaise with departments/units on payroll and HR actions and maintain status reports on current job postings. You will utilize your consultative skills offering guidance and assistance to HR team members. Lead schoolwide personnel file management for departments and units, conducting random audits to confirm maintenance and completion.

• You will complete administrative tasks in support of the annual budgeting process and salary setting, including system entries, data requests, reports, org charts, process tracking, etc. This may require tool and process development.

• You will exercise delegated authority for specific transactions such as payroll forms and supporting documentation for HR actions, etc. requiring Dean’s Office approval. Using independent judgement, precedent, or interpretation, you will consult with departments and provide guidance on university and school policies and procedures.

• Potentially supervise and coordinate the work of designated employees, reviewing completed work for adherence to instructions or correctness.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

For best consideration, apply by October 11, 2024.

Be part of leading team. The Pratt School of Engineering at Duke University is one of the fastest rising, highly ranked engineering schools in the nation. The school consists of four departments with 130 tenure-track faculty members, 1250 undergraduate students, 1400 master’s students, and 600 PhD students. Housed within a university renowned for its programs in the liberal arts, medicine, business and law, Pratt prepares future engineering leaders to address complex challenges with solutions that take into account the complexities and nuances of implementing them. Pratt takes a whole-student approach to education, ensuring students are well supported throughout their journeys and graduate with the grit and determination required to persevere in their careers and their lives. Pratt is dedicated to the values of diversity, equitability, inclusivity and community in its pursuit of knowledge and service to society.

Join Duke’s award-winning team as identified by Forbes magazine as America’s Best Large Employer 2024 and be part of an inclusive culture that values excellence, innovation, and discovery. As an organization, we have exciting opportunities to be forward-thinking leaders in our field. We want talented individuals to join us, examine our current operations, and create innovative solutions that will revolutionize and enhance the way we approach our work.

Duke University is consistently ranked among the top universities worldwide and is renowned for its cutting-edge research across disciplines.

Beyond the engaging work, you'll also benefit from Duke's competitive benefits package including health insurance plans, generous paid time off, retirement programs with employer contributions, tuition assistance for employees and their children, and more.

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Minimum Qualifications

Education

Work requires a general business or personnel background generally equivalent to a bachelor's degree in a related field.

Experience

Work requires three years of business and/or administrative experience, with exposure to human resources activities, to acquire knowledge of human resources policies and procedures necessary to manage the personnel activities of a department of division OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Job Code: 00001242 HR DEPARTMENTAL MANAGER
Job Level: 14

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender,gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.