As a comprehensive institution of the University System of Georgia, Valdosta State University (VSU) is a welcoming, aware, and vibrant community founded on and dedicated to serving our communities' rich and diverse heritages. Through excellence in teaching, basic and applied research, and service, VSU provides rigorous programs and opportunities that enrich our students, our university, and our region. As such, the VSU mission consists of three interrelated parts that includes a student mission, university mission and regional mission. The university is equally dedicated to the core values of community, including a commitment to practice civility, integrity and citizenship. As members of this community and proud Blazers we strive to uphold these core values for the advancement of the University, as stated in the Blazer Creed and reflected in our commitment to the University System of Georgia's Core Values.

Blazer Creed

Valdosta State University is a learning environment based on trust and mutual respect in which open dialogue, vigorous debate, and the free exchange of ideas are welcome. The University is equally dedicated to the core values of community, including a commitment to practice civility, integrity, and citizenship. As members of this community, and proud Blazers, we will strive to uphold these core values for the advancement of the University.

Manage assigned institutional compliance functions to ensure university compliance with a variety of state and federal regulations, grant requirements, ethics guidelines, etc.

Department Summary

This is a part-time position responsible for all aspects of non-benefit insurance and claims for the University as well as management of the campus Motor Vehicle Use program. Serves as the primary point of contact with internal and external constituencies on insurance and claims functions. Also serves as the liaison between the driver, department, and HR on motor vehicle reports (MVR) compliance. This position will also assist in the documentation of assets for insurance, follow-up on open purchase orders and supplier onboarding. Ensures that all activities follow the State of Georgia, Board of Regents, and Valdosta State University regulations/policies by staying current on updates.

Typical Allocation of Duties

Provide guidance - 20%
Conduct investigations, audits, and/or research to ensure compliance with applicable legal, regulatory, and/or accreditation-related guidelines.

Advocate - 20%
Advocate for the achievement and documentation of institutional best practices in compliance-related subject matter areas.

Develop policies and procedures - 20%
Assist in the development of institutional policies and procedures to ensure compliance with applicable rules, regulations, and guidelines.

Collaborate with others - 20%
Collaborate with subject matter experts and other stakeholders to help ensure institutional compliance.

Prepare reports - 20%
Prepare a variety of regular and special reports documenting university compliance.

Supervisor Expectations

• Track "Report My Driving". These get reported to HR and individuals' Supervisors. Initiate training per SPD Fleet Policy. Track if driver has completed the refresher training or not and track offenses to monitor for excessive reports.
• Assess vehicle accidents or property damage and file claims with DOAS to include photos, police reports, and other pertinent information (time sensitive).
• Document, track, reconcile, and serve as a liaison with campus as well as external partners when there is a natural disaster claim to be filed.
• Gather baseline data for the MVR process.
• Maintain files and database of MVR reports (for employees who routinely drive), annual Driver Acknowledgement forms, notification and accident forms, and drivers training certificates.
• Review MVR reports and work with HR to take appropriate action if driver is deemed disqualified based on USG policy criterion.
• Maintain communication with supervisors and/or employees related to compliance requirements.
• Verify the asset list received from the warehouse correctly aligns with the insured assets from DOAS.
• Follow up with departments on the status of open Purchase Orders not fulfilled by the due date.
• Provide supplier onboarding status updates to requestors.

Required Experience
A Bachelor's degree and five (5) years of relevant work experience, or a combination of nine (9) years of education and experience, with a minimum of an Associate's degree.

Commensurate with experience.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Applicant Requirements & Conditions of Employment

Applicants are required to provide:

• professional references with current contact information
• documentation of academic credentials
• employment history

Please note that during the search process, VSU reserves the right to:

• ask candidates who will serve in Positions of Trust to disclose criminal record history during the initial screening process and prior to a conditional offer of employment,
• view social media outlets, and
• remove job postings without additional notification.

Employment is contingent upon:

• successful completion of a background check investigation, including a criminal background check
• reference checks

Employment may also be contingent upon the job-based requirements if applicable for your position:

• satisfactory credit check
• successful completion of a Motor Vehicle Report (MVR)
• pre-employment drug testing
• confirmation of credentials

After initial hiring, employees will be required to successfully complete all of the following training:

• New employee orientation
• VSU's Annual Compliance Training:
  • USG Ethics Policy
  • Conflict of Interest/Outside Activities Policy
  • Drug Free Workplace
  • Sexual Misconduct and Title IX
  • Family Educational Rights and Privacy Act (FERPA)
  • Motor Vehicle Policy
  • Workers Compensation (new hires)
  • Georgia Open Records Act (new hires)
• USG Cybersecurity Training (required twice yearly)
  • Job-specific training such as: FMLA and Worker's Compensation, Budget Manager training, Purchasing Training (ePro & PCard), and Defensive Driving

Valdosta State University is an equal opportunity educational institution. It is not the intent of the institution to discriminate against any applicant for admission or any student or employee of the institution based on the age, sex, race, religion, color, national origin, disability, or sexual orientation of the individual.

• Position of Trust + Credit

If you are a qualified individual with a disability, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings, apply for a job on this site, or participate in the search process as a result of your disability. You can request reasonable accommodations by contacting Catherine Wills, in the Office of Human Resources at croark@valdosta.edu.