AsiansInAcademia | Budget Specialist at North Carolina State University in Raleigh, North Carolina, United States

Budget Specialist

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North Carolina State University

Location: Raleigh, North Carolina
Category: Admin-Other Administrative Positions
Application Deadline:

Job Description

Posting Number

PG193642EP

Internal Recruitment

No

Working Title

Budget Specialist

Anticipated Hiring Range

Commensurate with experience ($62,100 - $65,693)

Work Schedule

Monday-Friday, 8AM-5PM

Job Location

Raleigh, NC

Department

CALS Business Operations

About the Department

This position is located within the NC State University College of Agriculture and Life Sciences (CALS) Budget Office, which is a division of the CALS Business Operations unit (CBO). The Budget Office is managed by the Director of Budgets and Planning and reports to the Assistant Dean for Business Operations. This position reports directly to one of the CALS Budget Consultants. The budget & planning team has responsibility for fiscal financial controls and management including budget and cash management for the entire College of Agriculture and Life Sciences (CALS). This unit provides oversight and fiscal monitoring for all funds (state/federal capacity/contract & grants/trusts/foundation). Additionally, the unit works with Administration, Department Heads, Faculty, University, State, and Federal offices to manage the College’s fiscal affairs.

Essential Job Duties

The Budget Specialist provides budgetary and accounting support to the assigned departments and units within the College of Agriculture and Life Sciences. An essential component of this role is building strong relationships across CALS, within the College Business Office (CBO), and with university partners. In this role you will be involved in reviewing financial activities across various funding sources, including state, federal, trust and grants, while ensuring compliance with relevant policies.

A few key responsibilities include but are not limited to:

Assist the Budget Consultant with budget, revenue and expense journal entries
Track State and Federal projects to ensure budgets are fully utilized or maintain a positive balance by year-end
Ensure correct phase numbers and account codes are used; identify and correct errors in revenue and expenditure transactions through journal vouchers
Regularly monitor cash balances for specific funding types and process necessary journal entries
Create and review Service Center Use Rates, eStore accounts, and Testing Service Agreements
Update and prepare monthly financial reports for CALS departments and centers
Manage and report on various fiscal programs, including Academic Programs, Centers, Ag Institute, Extension and Research.
Complete monthly and year-end procedures in line with state and federal guidelines

You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.

Other Responsibilities

Other duties as assigned.

Minimum Education and Experience

Bachelor’s degree with 12 credit hours of accounting coursework; or Associate’s degree in Accounting; or Associate’s degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Other Required Qualifications

Excellent oral and written communication skills.
Strong customer service skills.
Ability to adapt to and work in a flexible/hybrid working environment.
Ability to set priorities and work independently.

Preferred Qualifications

Advanced working knowledge of MS Excel and Word.
Five years of higher education experience in finance and/or budgeting.
In-depth knowledge of PeopleSoft Financials and university accounting processes.
Strong understanding of the complex rules that govern Federal capacity and State appropriated funds.
Advanced working knowledge and understanding of general accounting principles.

Required License(s) or Certification(s)

n/a

Valid NC Driver's License required

No

Commercial Driver's License required

No

Job Open Date

09/17/2024

Anticipated Close Date

Open Until Filled

Special Instructions to Applicants

Please attach a Cover Letter, resume/CV, and contact information for three (3) professional references.

Position Number

00041861

Position Type

EHRA Non-Faculty

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

1.00

Appointment

12 Month Recurring

Mandatory Designation - Adverse Weather

Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events

Non Mandatory - Emergency Event

Department ID

110305 - CALS Business Office

AA/EEO

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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