This position is considered remote, 0-1 days onsite at 10 Brookline Place, Brookline, MA each week. DFCI guidelines state that employees must reside in New England: Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, or Vermont.

GENERAL SUMMARY: 

This Assistant position on Donor Experience & Engagement supports a comprehensive recognition and events program for a major donor base. Responsible for assisting the entire Division with reaching financial goals.

The onboarding of this role will include a comprehensive training process which includes completion of online modules, shadowing colleagues, as well as hands-on learning experiences throughout the first calendar year in the role.

Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; Discovery; and Equity and Inclusion every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute.  Foster an ethical, positive, results-oriented culture founded on open communication. 

Dana-Farber is currently undertaking an ambitious fundraising effort to change the future of cancer research and care: The Dana-Farber Campaign. This multibillion-dollar campaign is the largest in the Institute’s history and one of the largest ever in the U.S. focused solely on cancer. Philanthropy raised through The Dana-Farber Campaign is focused on accelerating the Institute’s strategic priorities by supporting revolutionary science, extraordinary care, exceptional expertise, and essential opportunities—helping us prevent, treat, and Defy Cancer.

APPLICATION REQUIREMENTS:

Resume and cover letter required with application submission. If you wish to disclose your personal pronouns, please include them within your resume and cover letter submission.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

PRIMARY DUTIES AND RESPONSIBILITIES:

Provide essential administrative support for the Donor Experience & Engagement recognition and events teams. Responsibilities include, but are not limited to:

• Preparing for and scheduling meetings, taking meeting minutes, handling meeting follow-up, and drafting correspondence and internal documents;
• Collaborating on projects such as named space gift proposals, recognition opportunities, recognition gifts procurement, digital asset database management (Portfolio), named space inventory, and other projects as assigned;
• Managing the display checklist process, including regular review and maintenance of all Institute displays;
• Updating digital display elements throughout the Institute as needed, and serving as the point person for software and programs used to manage displays and other donor recognition (ThankView, design programs, etc.);
• Assisting with logistics for a range of stewardship, recognition, and cultivation events, including managing invitation lists and collecting RSVPs, recruiting volunteers, preparing event materials, attending events and assisting with staffing responsibilities, and managing the speaker database;
• Documenting and maintaining department processes, procedures, and forms;
• Other duties as necessary.

SUPERVISION:

Reports to the Senior Director, Recognition, and Senior Director, Events, both on the Donor Experience & Engagement team.

MINIMUM JOB QUALIFICATIONS:

High School Diploma or equivalent required. Associate/Bachelor’s degree preferred. No experience required. Administrative experience strongly preferred.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• A self-starting attitude with the ability to work both independently and as part of a team.
• An ability and desire to work in a fast-paced environment where multi-tasking is the norm.
• Strong attention to detail, organization, and prioritization.
• Strong written and verbal communication skills.
• Highly proficient with Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, SharePoint, OneDrive, Teams); database management skills and ability to learn new programs as needed helpful.
• Strong customer service skills and ability to communicate clearly and effectively a wide range of individuals, including highest level of DFCI constituents.

PATIENT CONTACT:

No.

WORKING CONDITIONS:

Remote work flexibility with 1 day per week in the office at 10 Brookline Place, Brookline, MA. Some evening and weekend work required. Local travel in the Boston area will be required.

DIVISION OF PHILANTHROPY INCLUSION, DIVERSITY, & EQUITY COMMITMENT STATEMENT:

We’re stronger together. In the Division of Philanthropy, we believe in the power of different voices. We encourage authenticity and diversity of every individual within our community. Our collective voices – donors, volunteers, staff, and patients alike – allow us to work together towards a world without cancer. Committed to being a place of inclusivity, belonging, and change, these are our core values. 

Inclusive interview practices are a priority in the Division of Philanthropy. We incorporate an Inclusion, Diversity & Equity (ID&E) Interview Panel in all searches. In this 30-minute interview, we connect with candidates on four main ID&E competencies: empathy, collaboration, inclusivity, and compassion.

DFCI DISCLAIMER:
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.  Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities.  This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

DFCI offers a competitive benefits package including generous healthcare and retirement plans, at minimum 3-weeks’ vacation time in addition to 10 paid holidays, a flexible work environment, and work/life balance.  Dana-Farber offers a variety of personal, professional, and leadership development opportunities to all members of its workforce through Institutional programming. Division of Philanthropy offers 75+ specialized professional development sessions designed for staff each year through its in-house learning program, the Center for Advancement Training.*

*All benefits subject to Institute changes

We’re hiring! Learn more about working in the Division of Philanthropy and view all open positions.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong.  As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff.  Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

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