VICE CHANCELLOR, HUMAN RESOURCES
Job Description
Excellent fringe benefit package includes District paid medical, dental, vision, EAP (employee assistance plan) and life insurance for employee and eligible dependents, and income protection. Voluntary plans include supplemental life insurance, Flexible Spending Accounts, 403b and 457 Deferred Compensation Accounts. Manager and Supervisor positions also include 22 vacation days, 20 holidays, 12 sick leave days and 6 administrative leave days per year.
POSITION SUMMARY
The Vice Chancellor of Human Resources reports to the Chancellor at the District Office. This is a full time, 12 months per year, executive management position.
POSITION PURPOSE
Reporting to the Chancellor, the Vice Chancellor of Human Resources develops and implements the human resources services necessary to support the mission of the District. Serves as an advisor to the Chancellor and Board of Trustees on strategic matters related to Human Resources planning and administration.
NATURE and SCOPE
The Vice Chancellor of Human Resources is responsible for interpretation of various state and federal laws and regulations related to human resources functions and is expected to develop policies and procedures to assure compliance with these laws and regulations. The Vice Chancellor of Human Resources serves as a district negotiator and is responsible for interpreting and assuring compliance with the provisions of the negotiated agreements between the district and its employee associations and unions. Responsibilities include planning and directing the human resources functions of the district and the planning of staff training and professional development.
KEY DUTIES and RESPONSIBILITIES
1. Provide executive-level management and shared governance leadership for human resources programs and operations.
2. Plan, organize, and direct the various Human Resources functions of the District.
3. Interpret, monitor and assist with compliance of assigned collective bargaining agreements for faculty and classified employees and policies for administrators; conduct contract administration meetings with faculty and classified union representatives and others to discuss issues related to contracts and to resolve issues involving employee relations or contractual interpretations or disputes.
4. Serve as the District chief negotiator for all bargaining units; prepare and evaluate proposals and respond to union proposals; advises the Board of Trustees on the status of negotiations in closed session, communicate with campus and District management regarding contract changes. Serve as liaison with Manager, Supervisor and Confidential (MSC) meet-and-confer group.
5. Administer the discipline process including terminations; coordinate related hearings; administer the employee formal and informal grievance processes; communicate with administrators, coordinate with legal counsel and make recommendations to the Chancellor and Board of Trustees as appropriate; mediate employee grievances and facilitate resolution; and support management in the mediation of employee concerns.
6. Receive and respond to employees and student discrimination, sexual harassment, and other employment-related complaints; initiate investigations; prepare or direct preparation of investigation reports; recommend appropriate administrative responses; work with legal counsel as needed.
7. Develop, review, revise, and implement Board policies, administrative regulations, and department practices; implement improvements to achieve continuous quality improvement in human resources programs.
8. Oversee and direct all phases of talent acquisition and selection including advancing processes to ensure equal employment opportunity (EEO) and diversity, equity, inclusion and access (DEIA); use data-informed approaches to revise processes; oversee the evaluation of the effectiveness of talent acquisition policies and procedures; determine strategic advertising approaches to ensure process integrity; oversee employment-related strategic and succession planning.
9. Champion strategies to advanced and promote diversity, equity, inclusion, access, cultural competence, social justice, and a positive work and academic environment.
10. Direct classification and compensation structures; oversee processes for determining reclassification and temporary out of class assignments; oversee classification and compensation studies.
11. Direct the contracting and administration of employee health and welfare benefits; assure compliance with appropriate laws and policies.
12. Direct the administration of worker’s compensation processes.
13. Ensure proper investigation and administration of discrimination complaints, development of goals and policies, reporting of data to the State and Board of Trustees, coordination with campus diversity directors, and application of related guidelines and legislation in hiring decisions.
14. Direct the preparation and maintenance of a variety of narrative and statistical reports, records and files related to assigned activities and employees.
15. Provide leadership and oversight for the employee orientation and development programs; determine training needs; administer and ensures the scheduling of employees for legally mandated trainings; provide training on the collective bargaining agreements, Board policies, administrative procedures, and relevant federal and state laws and regulations.
16. Communicate with other administrators, employees and contractors to coordinate activities and programs, resolve issues and conflicts and exchange information.
17. Develop and prepare the annual preliminary budget for Human Resources; analyze and review budgetary and financial data; control and authorize expenditures in accordance with established limitations.
18. Supervise and evaluate the performance of assigned staff; interview and participate in selecting employees; train, counsel, and discipline employees according to established policies and procedures.
19. Attend and conduct a variety of meetings as assigned; serve on the Chancellor’s Cabinet, the Executive Council and various advisory groups as assigned. Attend Board meetings and make oral presentations.
20. Perform other duties assigned or delegated by the Chancellor.
EMPLOYMENT STANDARDS
Knowledge of:
1. Principles, practices, and trends in public sector human resources management related to labor relations, EEO, DEIA, talent acquisition, workplace safety, benefits and leave administration, employee relations, human resources information systems administration, classification, compensation, performance evaluation, training, legal compliance, and other related areas.
2. Principles and practices of shared governance, collective bargaining, public administration, strategic planning, and staff development.
3. Mediation and conflict resolution strategies and approaches.
4. Arbitration processes and advocacy.
5. Applicable laws, codes, regulations, policies and procedures related to employee functions, collective bargaining and employee relations in a community college.
6. Employment practices related to faculty, administrators and classified staff.
7. Budget preparation and control.
8. District policies and procedures.
9. Effective oral and written communication skills.
10. Principles and practices of administration, supervision and training.
11. Interpersonal skills using tact, patience and courtesy.
12. Modern office technology use and assigned software, commonly used software and communication mediums.
13. Diverse academic, socioeconomic, cultural, disability; and ethnic backgrounds of community college students.
Skills and Abilities:
1. Plan, organize, control and direct the Human Resources functions of the District.
2. Administer collective bargaining agreements including negotiations, discipline, terminations and grievances.
3. Interpret and assure compliance with collective bargaining agreements and various State and Federal laws, codes, rules and regulations related to Human Resources including the California Education Code and Title V.
4. Supervise and evaluate the performance of assigned staff.
5. Interpret, apply and explain rules, regulations, policies and procedures.
6. Establish and maintain cooperative and effective working relationships with others
7. Operate a computer and assigned office equipment.
8. Analyze situations accurately and adopt an effective course of action.
9. Meet schedules and time lines.
10. Direct the maintenance of a variety of reports and files related to assigned activities.
11. Demonstrate commitment to the increased understanding of, sensitivity to, and respect for all cultural groups, women, and the disabled.
12. Communicate effectively both orally and in writing, including complex proposals and presentations.
The Vice Chancellor of Human Resources reports to the Chancellor at the District Office. This is a full time, 12 months per year, executive management position.
POSITION PURPOSE
Reporting to the Chancellor, the Vice Chancellor of Human Resources develops and implements the human resources services necessary to support the mission of the District. Serves as an advisor to the Chancellor and Board of Trustees on strategic matters related to Human Resources planning and administration.
NATURE and SCOPE
The Vice Chancellor of Human Resources is responsible for interpretation of various state and federal laws and regulations related to human resources functions and is expected to develop policies and procedures to assure compliance with these laws and regulations. The Vice Chancellor of Human Resources serves as a district negotiator and is responsible for interpreting and assuring compliance with the provisions of the negotiated agreements between the district and its employee associations and unions. Responsibilities include planning and directing the human resources functions of the district and the planning of staff training and professional development.
KEY DUTIES and RESPONSIBILITIES
1. Provide executive-level management and shared governance leadership for human resources programs and operations.
2. Plan, organize, and direct the various Human Resources functions of the District.
3. Interpret, monitor and assist with compliance of assigned collective bargaining agreements for faculty and classified employees and policies for administrators; conduct contract administration meetings with faculty and classified union representatives and others to discuss issues related to contracts and to resolve issues involving employee relations or contractual interpretations or disputes.
4. Serve as the District chief negotiator for all bargaining units; prepare and evaluate proposals and respond to union proposals; advises the Board of Trustees on the status of negotiations in closed session, communicate with campus and District management regarding contract changes. Serve as liaison with Manager, Supervisor and Confidential (MSC) meet-and-confer group.
5. Administer the discipline process including terminations; coordinate related hearings; administer the employee formal and informal grievance processes; communicate with administrators, coordinate with legal counsel and make recommendations to the Chancellor and Board of Trustees as appropriate; mediate employee grievances and facilitate resolution; and support management in the mediation of employee concerns.
6. Receive and respond to employees and student discrimination, sexual harassment, and other employment-related complaints; initiate investigations; prepare or direct preparation of investigation reports; recommend appropriate administrative responses; work with legal counsel as needed.
7. Develop, review, revise, and implement Board policies, administrative regulations, and department practices; implement improvements to achieve continuous quality improvement in human resources programs.
8. Oversee and direct all phases of talent acquisition and selection including advancing processes to ensure equal employment opportunity (EEO) and diversity, equity, inclusion and access (DEIA); use data-informed approaches to revise processes; oversee the evaluation of the effectiveness of talent acquisition policies and procedures; determine strategic advertising approaches to ensure process integrity; oversee employment-related strategic and succession planning.
9. Champion strategies to advanced and promote diversity, equity, inclusion, access, cultural competence, social justice, and a positive work and academic environment.
10. Direct classification and compensation structures; oversee processes for determining reclassification and temporary out of class assignments; oversee classification and compensation studies.
11. Direct the contracting and administration of employee health and welfare benefits; assure compliance with appropriate laws and policies.
12. Direct the administration of worker’s compensation processes.
13. Ensure proper investigation and administration of discrimination complaints, development of goals and policies, reporting of data to the State and Board of Trustees, coordination with campus diversity directors, and application of related guidelines and legislation in hiring decisions.
14. Direct the preparation and maintenance of a variety of narrative and statistical reports, records and files related to assigned activities and employees.
15. Provide leadership and oversight for the employee orientation and development programs; determine training needs; administer and ensures the scheduling of employees for legally mandated trainings; provide training on the collective bargaining agreements, Board policies, administrative procedures, and relevant federal and state laws and regulations.
16. Communicate with other administrators, employees and contractors to coordinate activities and programs, resolve issues and conflicts and exchange information.
17. Develop and prepare the annual preliminary budget for Human Resources; analyze and review budgetary and financial data; control and authorize expenditures in accordance with established limitations.
18. Supervise and evaluate the performance of assigned staff; interview and participate in selecting employees; train, counsel, and discipline employees according to established policies and procedures.
19. Attend and conduct a variety of meetings as assigned; serve on the Chancellor’s Cabinet, the Executive Council and various advisory groups as assigned. Attend Board meetings and make oral presentations.
20. Perform other duties assigned or delegated by the Chancellor.
EMPLOYMENT STANDARDS
Knowledge of:
1. Principles, practices, and trends in public sector human resources management related to labor relations, EEO, DEIA, talent acquisition, workplace safety, benefits and leave administration, employee relations, human resources information systems administration, classification, compensation, performance evaluation, training, legal compliance, and other related areas.
2. Principles and practices of shared governance, collective bargaining, public administration, strategic planning, and staff development.
3. Mediation and conflict resolution strategies and approaches.
4. Arbitration processes and advocacy.
5. Applicable laws, codes, regulations, policies and procedures related to employee functions, collective bargaining and employee relations in a community college.
6. Employment practices related to faculty, administrators and classified staff.
7. Budget preparation and control.
8. District policies and procedures.
9. Effective oral and written communication skills.
10. Principles and practices of administration, supervision and training.
11. Interpersonal skills using tact, patience and courtesy.
12. Modern office technology use and assigned software, commonly used software and communication mediums.
13. Diverse academic, socioeconomic, cultural, disability; and ethnic backgrounds of community college students.
Skills and Abilities:
1. Plan, organize, control and direct the Human Resources functions of the District.
2. Administer collective bargaining agreements including negotiations, discipline, terminations and grievances.
3. Interpret and assure compliance with collective bargaining agreements and various State and Federal laws, codes, rules and regulations related to Human Resources including the California Education Code and Title V.
4. Supervise and evaluate the performance of assigned staff.
5. Interpret, apply and explain rules, regulations, policies and procedures.
6. Establish and maintain cooperative and effective working relationships with others
7. Operate a computer and assigned office equipment.
8. Analyze situations accurately and adopt an effective course of action.
9. Meet schedules and time lines.
10. Direct the maintenance of a variety of reports and files related to assigned activities.
11. Demonstrate commitment to the increased understanding of, sensitivity to, and respect for all cultural groups, women, and the disabled.
12. Communicate effectively both orally and in writing, including complex proposals and presentations.
EDUCATION AND EXPERIENCE
1. A Master’s degree in related field from an accredited college or university.
2. Five years of increasingly responsible leadership/administrative experience in an educational environment.
3. Significant experience in both instruction and student affairs by providing service to students directly
4. Progressively responsible administrative experience in areas such as policy development, implementation and interpretation of laws relating to curriculum, program development and institutional research.
5. Experience in institutional strategic planning demonstrated by engagement and collaboration.
1. A Master’s degree in related field from an accredited college or university.
2. Five years of increasingly responsible leadership/administrative experience in an educational environment.
3. Significant experience in both instruction and student affairs by providing service to students directly
4. Progressively responsible administrative experience in areas such as policy development, implementation and interpretation of laws relating to curriculum, program development and institutional research.
5. Experience in institutional strategic planning demonstrated by engagement and collaboration.
- Demonstrated sensitivity, knowledge and understanding of the diverse academic, socioeconomic, gender identity, sexual orientation, cultural, disability, and ethnic background of groups historically underrepresented, and groups who may have experienced discrimination.
- Success integrating diversity as appropriate into the major duties outlined in the job description and in the duties listed in the District’s hiring policy; or demonstrated equivalent transferable skills to do so.
Desirable Qualifications:
1. Proven experience of creating a positive working relationship with labor organizations.
2. Experience working with oversight Boards and collaborative governance structures.
3. Experience in promoting a work environment that embraces diversity and equity.
1. Proven experience of creating a positive working relationship with labor organizations.
2. Experience working with oversight Boards and collaborative governance structures.
3. Experience in promoting a work environment that embraces diversity and equity.
For positions that require a degree or coursework:
Degree(s) must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.
All degrees and credits earned outside of the United States must have a U.S. evaluation (course by course) of the transcripts and must be submitted with the application.
Degrees earned outside of the U.S. without a U.S. credential evaluation attached, will not be considered.
Degree(s) must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.
All degrees and credits earned outside of the United States must have a U.S. evaluation (course by course) of the transcripts and must be submitted with the application.
Degrees earned outside of the U.S. without a U.S. credential evaluation attached, will not be considered.
PHYSICAL AND MENTAL STANDARDS:
The following physical and mental standards are identified as necessary to perform the essential duties and responsibilities. However, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
1. Mobility: frequent sitting for long periods; occasional kneeling, crouching, pushing, pulling, walking and standing; occasional reaching above and below desk level.
2. Dexterity: frequent fine manipulation sufficient to operate a computer keyboard; frequent grasping to handle individual papers, write and take notes, and feel individual objects.
3. Lifting/Carrying: frequent lifting/carrying of papers, files, equipment, and materials weighing up to 10 pounds; occasional lifting up to 25 pounds.
4. Visual Requirements: frequent use of vision sufficient to read files, documents, and computer screens, and do close-up work.
5. Hearing/Talking: frequent hearing and speaking in person and on the telephone.
6. Emotional/Psychological Factors: frequent contact with others including extensive public contact; frequent deadlines and time-limited assignments.
Working Conditions:
1. Typical indoor office environment.
The following physical and mental standards are identified as necessary to perform the essential duties and responsibilities. However, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
1. Mobility: frequent sitting for long periods; occasional kneeling, crouching, pushing, pulling, walking and standing; occasional reaching above and below desk level.
2. Dexterity: frequent fine manipulation sufficient to operate a computer keyboard; frequent grasping to handle individual papers, write and take notes, and feel individual objects.
3. Lifting/Carrying: frequent lifting/carrying of papers, files, equipment, and materials weighing up to 10 pounds; occasional lifting up to 25 pounds.
4. Visual Requirements: frequent use of vision sufficient to read files, documents, and computer screens, and do close-up work.
5. Hearing/Talking: frequent hearing and speaking in person and on the telephone.
6. Emotional/Psychological Factors: frequent contact with others including extensive public contact; frequent deadlines and time-limited assignments.
Working Conditions:
1. Typical indoor office environment.
The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves.
As of Fall 2022, with enrollment of approximately 14,400 students per semester, and an extremely diverse student population (Hispanic/Latino 48%, Black/African-American 4%, Asian/Pacific Islander 31%, American Indian/Native American 0.3%, White/Caucasian 9%) attaining educational goals reflecting 56% – Transfer to a 4-Year College/ University, the District’s emphasis on student success makes it a recognized educational leader in the State.
The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse group of managers, supervisors and confidential staff consisting of 30% Hispanic/Latino, 24% Asian/Pacific Islander, 9% Black/African American, 18% White/Caucasian, and as well as encouraging applications from all qualified, outstanding applicants.
As of Fall 2022, with enrollment of approximately 14,400 students per semester, and an extremely diverse student population (Hispanic/Latino 48%, Black/African-American 4%, Asian/Pacific Islander 31%, American Indian/Native American 0.3%, White/Caucasian 9%) attaining educational goals reflecting 56% – Transfer to a 4-Year College/ University, the District’s emphasis on student success makes it a recognized educational leader in the State.
The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse group of managers, supervisors and confidential staff consisting of 30% Hispanic/Latino, 24% Asian/Pacific Islander, 9% Black/African American, 18% White/Caucasian, and as well as encouraging applications from all qualified, outstanding applicants.
EQUAL OPPORTUNITY EMPLOYER STATEMENT:
San José-Evergreen Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sexual orientation, transgender, marital status, veteran status, medical condition, and physical or mental disability consistent with applicable federal and state laws.
CONTACT:
Employment Services,
Human Resources, SJECCD
40 S. Market Street, San Jose, CA 95113
Phone: (408) 270-6414
Email: hremploymentservices@sjeccd.edu
Employment Website: https://sjeccd.peopleadmin.com
District Website: www.sjeccd.edu
APPLICATION PROCEDURES:
Interested applicants MUST SUBMIT ONLINE ALL of the following materials by the First Review Date/Closing Date as listed on the job announcement. Applications received after the First Review Date will only be forwarded to the hiring committee at their request.
1. A completed online San José-Evergreen Community College District APPLICATION.
2. A COVER LETTER (Stating how you feel you meet the qualifications as outline in the job announcement).
3. A current RESUME/CURRICULUM VITAE
4. TRANSCRIPT – (If Required) If a degree is listed as a requirement, transcripts (Not Diplomas) MUST INCLUDE confer or award date of stated degree. Unofficial transcripts will be accepted; however if the position is offered, official transcripts will be required prior to employment. If the transcripts or degrees are from outside of the United States, an official certification of equivalency to U.S. degrees by a certified U.S. credential review service (course by course of the transcripts) MUST also be submitted. (See below for a list of suggested services that provide foreign degree equivalency evaluation to U.S. degrees).
Note: Some positions may require additional documents and/or certificates, in addition to the items listed above. Please refer to the job announcement.
OTHER APPLICANT INFORMATION:
1. Only complete application materials will be considered. No exceptions.
2. Letters of Recommendation are NOT required and will not be forwarded to the hiring committee.
3. Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.
4. Application materials become the property of the District and will not be returned or duplicated.
5. Travel expenses to attend the interview are the responsibility of the candidate.
6. Meeting the minimum qualifications does NOT assure an interview.
7. The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.
Suggested services that provide foreign degree equivalency evaluation to U.S. degrees:
Academic Credentials Evaluation Institute, Inc.
Website: http://www.acei-global.org/
Education Records Evaluation Services
Website: www.eres.com
International Education Research Foundation
Website: http://www.ierf.org/
San José-Evergreen Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sexual orientation, transgender, marital status, veteran status, medical condition, and physical or mental disability consistent with applicable federal and state laws.
CONTACT:
Employment Services,
Human Resources, SJECCD
40 S. Market Street, San Jose, CA 95113
Phone: (408) 270-6414
Email: hremploymentservices@sjeccd.edu
Employment Website: https://sjeccd.peopleadmin.com
District Website: www.sjeccd.edu
APPLICATION PROCEDURES:
Interested applicants MUST SUBMIT ONLINE ALL of the following materials by the First Review Date/Closing Date as listed on the job announcement. Applications received after the First Review Date will only be forwarded to the hiring committee at their request.
1. A completed online San José-Evergreen Community College District APPLICATION.
2. A COVER LETTER (Stating how you feel you meet the qualifications as outline in the job announcement).
3. A current RESUME/CURRICULUM VITAE
4. TRANSCRIPT – (If Required) If a degree is listed as a requirement, transcripts (Not Diplomas) MUST INCLUDE confer or award date of stated degree. Unofficial transcripts will be accepted; however if the position is offered, official transcripts will be required prior to employment. If the transcripts or degrees are from outside of the United States, an official certification of equivalency to U.S. degrees by a certified U.S. credential review service (course by course of the transcripts) MUST also be submitted. (See below for a list of suggested services that provide foreign degree equivalency evaluation to U.S. degrees).
Note: Some positions may require additional documents and/or certificates, in addition to the items listed above. Please refer to the job announcement.
OTHER APPLICANT INFORMATION:
1. Only complete application materials will be considered. No exceptions.
2. Letters of Recommendation are NOT required and will not be forwarded to the hiring committee.
3. Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.
4. Application materials become the property of the District and will not be returned or duplicated.
5. Travel expenses to attend the interview are the responsibility of the candidate.
6. Meeting the minimum qualifications does NOT assure an interview.
7. The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.
Suggested services that provide foreign degree equivalency evaluation to U.S. degrees:
Academic Credentials Evaluation Institute, Inc.
Website: http://www.acei-global.org/
Education Records Evaluation Services
Website: www.eres.com
International Education Research Foundation
Website: http://www.ierf.org/
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